AMS PSR

Maritime Coastguard Agency 

On behalf of MCA, we are looking for an Estates Administration Support (Inside IR35) for a 6 Month contract based in Southampton (3 days per week on site).

As a Estates Administration Support, your main responsibilities will be:

• Maintain complete, accurate, and up-to-date records for all property titles, plans, leases, licences, and estate data, ensuring robust processes for access, updates, reconciliation, and information control.
• Prepare and support the delivery of reports, data returns, and responses required by Central Government, governance boards, auditors, FOI requests, and regulatory or compliance bodies.
• Coordinate with property consultants to prepare information packs, prospectuses, and data rooms to support property acquisitions, disposals, auctions, and tender processes.
• Manage budgets related to rentals, licences, and professional services; administer contracts and agreements; raise POs/RTPs, process invoices, resolve payment queries, and provide regular financial reporting and forecasts.
• Support oversight of professional services contractors by coordinating reviews, meetings, minutes, and actions to ensure agreed priorities, performance standards, timescales, and budgets are met.
• Provide comprehensive secretariat support to the Estates Department, including meeting coordination, minute-taking, action tracking, audit responses, health & safety matters, and supporting procurement of consultant and contractor services.

Essential:

• Excellent administrative, secretarial, and organisational skills
• Experience working in a fast paced, administration role
• Able to multi-task and work at pace

Please be aware that this role can only be worked within the UK and not Overseas.

Disability Confident 

As a member of the Disability Confident Scheme, MCA guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group. This scheme encourages candidates with a disability and/or neurodivergence to apply.

DE&I Commitment

MCAguarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group. This scheme encourages candidates with a disability and/or neurodivergence to apply. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

In applying for this role, you acknowledge the following "this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different".