AMS PSR

On behalf of GLD, we are looking for a Personal Assistant (Inside IR35) for a 12 month contract on a hybrid basis (2-3 days per week from London)

As a Personal Assistant your main responsibilities will be:

• Manage complex diaries, prioritising appointments and resolving scheduling conflicts.
• Coordinate meetings, forums, workshops and leadership events.
• Liaise with senior leadership teams and stakeholders to coordinate activities and communications.
• Monitor and manage shared mailboxes, responding to and allocating requests as appropriate.
• Arrange meeting rooms and support hybrid and virtual meetings using Microsoft Teams.
• Facilitate meetings, including managing breakout rooms and supporting meeting logistics.
• Manage visitor arrangements and coordinate multi-site activities where required.
• Arrange travel, accommodation and associated logistics.
• Prepare, collate and distribute meeting papers, agendas and supporting documentation.
• Produce newsletters, briefings, communications and meeting minutes.
• Create and distribute communications using Mailchimp and other communication platforms.
• Support onboarding and offboarding processes, including coordinating IT and access requirements.
• Maintain accurate team records, trackers, distribution lists and organisational information.
• Resolve day-to-day queries and liaise with corporate service teams.
• Maintain SharePoint sites, databases and team records.
• Provide ad hoc administrative and office support as required.

Essential:

• Experience providing administrative, personal assistant or executive support in a busy environment.
• Experience managing complex diaries and coordinating competing priorities.
• Experience supporting senior leaders and working with a range of stakeholders.
• Excellent organisational, communication and interpersonal skills.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams.
• Ability to work independently, manage multiple tasks and maintain accuracy.

Desirable:

• Experience using Mailchimp and SharePoint.
• Experience facilitating hybrid meetings and virtual events.
• Knowledge of information governance and records management.
• Relevant administration or business support qualification.

Please be aware that this role can only be worked within the UK and not Overseas.

In applying for this role, you acknowledge the following "this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different".