AMS PSR

Executive Support Officer

Basis: Permanent, Full time 36 hours per week

Salary: £31,549 to £33,126 per annum

London-based employees receive an additional £3,217 London weighting. 

A £312 tax-free working from home allowance is also payable annually.

Location: London (Hybrid – min. 2 days in office)

Benefits: Outstanding benefits including Civil Service Pension Scheme, flexible working, 28+ days holiday, and more.

About the Electoral Commission

The Electoral Commission is the UK’s independent body overseeing elections and regulating political finance. Everything we do is about ensuring trust, participation, and integrity in the democratic process.

As we enter a bold new chapter under our five-year Corporate Plan, we are increasing our workforce and transforming how we plan and deliver core services. This post plays a central role in that journey.

About the role

To provide executive support to Directors and the wider senior leadership team, understanding and managing their needs to enable them to effectively use their time. To provide diary management and briefings, support meetings and coordinate events effectively. To contribute to outputs that support the Commission’s strategic objectives.

Day to day, you will:

To plan, schedule & monitor work to meet objectives, deadlines and other requirements (meetings, events, expenses etc)

To work independently within established procedures and practices, referring more complex or unusual issues to a manager to more experienced colleague (corporate meetings, travel bookings, away days etc).

To prepare written materials such as agendas, letters and follow up on action points that support decision-making and operational delivery.

To monitor processes, identify gaps or inefficiencies, and recommend improvements supported by evidence (discussed at team meetings and team away days, or at 121s)

About the team

The post-holder will work closely with the Directors they support; their line manager,  Business Services Team (BST), other Directors, Chief Executive, Chair, colleagues across all teams and external stakeholders to provide expert executive support and administrative skills.

You will bring:

Educated to degree standard or demonstrable equivalent work experience.

Experience of actively managing busy schedules and providing administrative support including minute taking.

Experience of working with a range of stakeholders and establishing collaborative relationships to help the organisation deliver its strategic objectives.

Experience of planning and prioritising own workload effectively to ensure that those you are supporting are able to meet their priorities and objectives.  

Experience of meeting deadlines often under tight timescales and demonstrating attention to detail.

Experience of dealing with confidential and sensitive information and demonstrating discretion.

Ability to manage competing priorities and deliver deadlines, working independently.

Excellent verbal and written communication skills.

Excellent relationship-building and stakeholder management skills.

Ability to anticipate problems or issues and propose possible options.

Why work for us?

We offer a strong total reward package, including:

Flexible working and hybrid model (40% office minimum)

28 rising to 30 days annual leave + bank holidays

Civil Service pension scheme (28.97% employer contribution)

Study support for professional qualifications

Ongoing learning and development opportunities

Ride2Work, eye care vouchers and more

How to apply

We are committed to fair and inclusive recruitment. To help reduce unconscious bias and ensure all applicants are assessed solely on their skills, knowledge and experience, we use an anonymous recruitment process.

When applying, please provide an anonymised CV which omits your protected characteristics and any personally identifiable information:

Do not include:

Your name, address, phone number, email or other contact details

Your date of birth or age

Gender, ethnicity, nationality or other personal identifiers

A photo of yourself

Remove educational dates as these are a clear indication of your age

There is no requirement to include your primary education details.

Do include:

Your employment history including employers and dates of employment

Explanation for gaps in your history

Your duties, responsibilities and achievements

If your CV contains personal details (such as your name or contact information), we will be unable to consider your application. Please double-check your documents before submitting, including the file name you use to save and upload your CV.

Supporting disabled applicants

The Electoral Commission is proud to be a Level 2 Disability Confident Employer. As part of this commitment, we aim to prioritise interviews for disabled applicants who meet the essential criteria listed in the job description.

There may, however, be occasions where it is not practicable or appropriate to interview all disabled applicants who meet the essential criteria. For example, during periods of exceptionally high application volumes or seasonal recruitment activity, the Commission may need to limit the overall number of interviews offered to both disabled and non-disabled applicants.

If you have a disability and would like to be considered under this commitment, please indicate this when you apply. We also welcome requests for reasonable adjustments at any stage of the recruitment process or within the workplace.

Key dates

Application deadline: Monday 23rd February (23:59)

Interviews (1st stage): Week commencing 9th March

Interviews (2nd stage): Week commencing TBC