AMS PSR

On behalf of FCDO, we are looking for an Executive Assistant Inside IR35 for a 5 month contract based Hybrid working (3 days per week in London Office and remaining WFH)

The Foreign, Commonwealth & Development Office (FCDO) pursues our national interests and projects the UK as a force for good in the world. We promote the interests of British citizens, safeguard the UK's security, defend our values, reduce poverty, and tackle global challenges with our international partners.

Role purpose:

The Commercial Directorate is seeking an Executive Assistant to the Chief Commercial Officer, the Commercial Director for Programmes and a Deputy Director to provide day to day support with diary management, travel bookings, expenses and assisting the Private Secretary with management of SCS responsibilities. The job holder will be required to prep and support two directors and a deputy director as they attend meetings, boards, and overseas engagement. You will have the opportunity to develop upward influencing skills and work closely with a range of colleagues across the Office and network. There may also be occasional opportunities to travel between KCS and AH. This is a ‘finger on the pulse’ exciting role in which you’ll have the opportunity to help lead a directorate’s strategy and work at senior levels.

The main duties and responsibilities of the Executive Assistant would be:

• Diary Management - Proactively managing diaries to make best use of time, exercising judgement to ensure engagements are suitably prioritised and delegated where appropriate.
• Administrative support – Book travel, accommodation, meetings rooms as required; process expenses in a timely fashion.
• Networking - developing and maintaining strong relationships with the Directors and wider Senior Management Team, their teams and key stakeholders both internally and externally, taking time to understand their preferences, priorities and the work undertaken by the business area.
• Wider team support – work flexibly across Director’s Office team and directorate to provide support to teams as and when required. Proactively contribute to events and activities that support delivery of the wider directorates’ objectives. Also provide cover for other EAs in the team as required, which will include providing EA support to the DDs.
• Occasional secretariat- preparing packs and taking minutes.
• Document management
• The FCDO also operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.

SC Clearance is an essential requirement for this role, as a minimum you must be willing & eligible to undergo checks. Please note, due to the exceptional requirements of this position (short-term nature of this role and speed at which we require a postholder in situ) preference may be given to candidates who meet all of the essential criteria and hold active security clearance. 

Essential:

• Strong Diary and Time Management Skills
• Excellent Administrative and Organisational Abilities
• Effective Communication and Relationship Building
• Flexibility and Team Collaboration
• Discretion and Professionalism
• Attention to Detail and Document Handling

Please be aware that this role can only be worked within the UK and not Overseas.

Disability Confident 

As a member of the Disability Confident Scheme, FCDO guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group. This scheme encourages candidates with a disability and/or neurodivergence to apply. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

Armed Forces Covenant

FCDO guarantees to interview veterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

In applying for this role, you acknowledge the following "this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different".