AMS PSR

On behalf of The Ministry of Justice, we are looking for a Functional Design Coordinator (Inside IR35) for a contract which is 12 months possible extension and is a hybrid role so does require up to 3 days a week in the London office

The Ministry of Justice (MoJ) priorities include improving public safety and reducing reoffending by reforming prisons, probation and youth justice, and building a justice system which makes access to justice swifter and more certain for all citizens whatever their background. Project professionals in the MoJ help to improve the government’s ability to protect the public and reduce reoffending, and to provide a more effective, transparent and responsive criminal justice system for victims and the public.

The Synergy Programme itself is a large-scale transformation programme consisting of four Government departments, MOJ (Ministry of Justice), DWP (Department for Work and Pensions), DEFRA (Department for Environment, Food and Rural Affairs) and HO (Home Office). They will come together to replace their current back-office systems and introduce new ways of working for 220,000 civil servants combined from 2026 onwards. High quality, accurate data is fundamental to enabling this transition and ensuring that future processes, reporting, and business operations function effectively on the new Oracle Fusion platform.

SC Clearance is an essential requirement for this role, as a minimum you must be willing & eligible to undergo checks. Please note, due to the exceptional requirements of this position (short-term nature of this role and speed at which we require a postholder in situ) preference may be given to candidates who meet all of the essential criteria and hold active security clearance.

As a Functional Design Coordinator, your main responsibilities will be:

• Provide regular coordination and support to HR, Finance and Commercial Functional Leads and SMEs, working closely with the Design Lead to ensure design activity is aligned, sequenced and delivery ready
• Own and maintain the Design workstream MS Project plan, ensuring it feeds accurately into the Integrated Programme Plan.
• Coordinate day to day demands on functional design support resources, including tracking availability and forecasting upcoming demand.
• Work closely with the PMO team to align MoJ and Core Synergy workshop schedules, deliverables and resource commitments.
• Lead on practical delivery support, including arranging design workshops, briefings and Go/No Go decision points with Core and MoJ teams.
• Own and maintain the Design workstream RAID log, ensuring risks, issues, assumptions and dependencies are clearly articulated, kept up to date and escalated as required.
• Coordinate reporting for the Design workstream into fortnightly Delivery Forum meetings and, where required, the monthly Programme Delivery Board, in conjunction with the Design Lead.

Essential Skills

• Experience supporting delivery within a complex programme or portfolio environment.
• Strong planning and coordination skills, including hands on use of MS Project or equivalent.
• Experience in the managing of sensitive data within a busy role
• Confidence working with diverse stakeholders, including functional SMEs, PMO teams and senior leaders.
• Experience of RAID management and structured reporting to governance forums.
• Experience of Oracle as a supporting tool
• Strong self starter with a proactive appraoch all duties

Please be aware that this role can only be worked within the UK and not Overseas.

Disability Confident 

As a member of the Disability Confident Scheme, MOJ guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group. This scheme encourages candidates with a disability and/or neurodivergence to apply. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

Armed Forces Covenant

The Ministry of Justice guarantees to interview veterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance

In applying for this role, you acknowledge the following "this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different".