AMS PSR

On behalf of the MOD, we are looking for a Bid Officer Inside IR35 for a 6 month contract based on site 5 days per week in Deeside, Flintshire

The Ministry of Defence (MOD) is a central government department with a mission to protect our country and provide the ultimate guarantee of its security and independence, as well as helping to protect its values and interests abroad.

The MOD is one of the biggest public procurement organisations in Europe and the single largest customer for UK industry. It currently manages approximately £20 billion of spend on capital investments in equipment and infrastructure every year. Over the next decade the MOD is committed to spending over £190 billion on equipment and support. The MOD’s customers include both the armed forces and national security agencies, and it has a diverse range of requirements, including military fighting vehicles, education services, nuclear submarines and facilities management.

The MOD’s aim is to provide its armed forces with the best capabilities to enable them to protect the UK’s security and advance national interests, both now and in the long term.

To do this the MOD has an annual budget of almost £53 billion and a workforce comprising 197,000 people. of which 54,000 are civilians working for the UK MOD.

The work really matters; the MOD offers a range of engaging roles which have a direct impact on the quality of services they provide, in many locations across the UK. We support teams working in HR, Primary Health Care, Corporate Services, and many others.

Role purpose:

DE&S Deca is seeking a dedicated Bid Officer to join our team in Sealand and play a pivotal role in driving successful bids and enhancing customer satisfaction. As a Bid Manager at DE&S Deca, your role will primarily involve focusing on Customer Liaison and Bid Development. You will act as the key point of contact for customers throughout the bid process, ensuring bid performance, customer satisfaction, and effective reporting and escalation as needed.

Your responsibilities will include registering all new opportunities in the CRM system, capturing essential customer data and delivery dates. Additionally, you will lead a cross-functional bid team to develop tailored solutions that meet customer requirements and price them competitively based on cost estimates and expected margins.

You will also be responsible for populating the Demand Plan with resource hours and business potential. You will collaborate with Contracts Subject Matter Experts (SMEs) to release offers and manage customer negotiations. Along with this is you will be engaging with the implementation team will be crucial to ensure successful project execution.

You will play a role in enhancing the New Service Provision (NSP) process and supporting external audits for quality assurance. You will be expected to maintain data integrity in the CRM system and providing regular performance reports will be essential to track progress and ensure effective decision-making. Your role as a Bid Manager at DE&S Deca will involve a diverse range of tasks aimed at delivering successful bids, satisfying customers, and driving continuous improvement within the organisation.

The main duties and responsibilities of the Bid Officer would be to:

• Determine the appropriate commercial actions against requirements. Ensure all contracts adhere to procurement regulations and Government policy.
• Assist/Lead (depending on project value) in the portfolio management of requirements and contracts varying in risk and complexity ensuring contract obligations are met in line with the contract and business requirements.
• Draft Pre-Qualification Questionnaire (PQQ), Invitation To Tender (ITT) and contract documentation in accordance with MOD policy and legislation.
• Negotiate terms and pricing depending on value, place and manage contracts and contract amendments.
• Support negotiation and contract placement above level of delegation when required and highlight novel and contentious issues to the Senior Commercial Officer (SCO) to ensure satisfactory resolution.
• Communicate in a timely manner with a range of internal and external stakeholders including suppliers and Subject Matter Experts.
• Provide support and assistance to commercial enabling teams to assist delivery of DE&S Business Improvement projects.

Essential:

• Strong organisational skills with the ability to multi-task
• Strong stakeholder engagement skills, with the ability to liaise effectively with customers, suppliers, and internal SMEs throughout the bid process.
• Knowledge of procurement regulations and Government policy, ensuring compliance in all commercial actions and contract placements.
• Proficiency in CRM systems and data integrity management, including registering opportunities and maintaining accurate records for reporting.
• Excellent negotiation and communication skills
• Strong analytical and planning abilities

Please be aware that this role can only be worked within the UK and not Overseas.

Disability Confident 

As a member of the Disability Confident Scheme, the MOD guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group.

This scheme encourages candidates with a disability and/or neurodivergence to apply. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

Armed Forces Covenant

The MOD guarantees to interview veterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

In applying for this role, you acknowledge the following “this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different.