AMS PSR

On behalf of the MOD, we are looking for a Records Manager (Inside IR35) for a 12 Month hybrid contract based 1 or 2 days per week in Salisbury or Portsmouth.

Note: SC Clearance is an essential requirement for this role, as a minimum you must be willing & eligible to undergo checks. Please note, due to the exceptional requirements of this position, (and speed at which we require a postholder in situ), preference may be given to candidates who meet all of the essential criteria and hold active security clearance

The Dstl Records Manager maintains the standards for record management in Dstl, in accordance with legal and regulatory obligations, and best practice.

In this role you will: 

• Oversee the management of digital and/or paper-based records
• Design, develop and review filing systems and undertake records surveys
• Establish retention and disposal schedules
• Liaise with archivists to identify and transfer records to the archive
• Advise on new records management policies, providing a framework to guide staff in the management of their records
• Respond to information enquiries, giving appropriate access to information within required timescales
• Liaise with Records Management teams to ensure the correct handling, safeguarding and delivery of information
• Ensure compliance with relevant legislation, regulations and policies
• Advise on complex legal and regulatory issues, often involving judgements in areas such as the Freedom of Information and Data Protection Acts, General Data Protection Regulation (GDPR) and other national or regional legislation
• Preserve corporate memory and heritage.

Technical Skills 

Essential

• Written and verbal communication skills to deal with senior colleagues, suppliers and contractors
• Team working skills and the ability to form strong relationships with colleagues across different areas of the business such as archives, IT services and data protection/governance
• The ability to work independently and manage your own workload
• Negotiation skills to persuade senior colleagues to follow agreed record storing guidelines
• Problem-solving and analytical skills to develop an understanding of how your organisation works and build integrated records systems
• An awareness of information management principles and familiarity with information systems and archives
• Attention to detail
• Flexibility to get involved in all aspects of information provision

Experience

• A proven track record of working with a records management system.

Please be aware that this role can only be worked within the UK and not Overseas.

Disability Confident 

As a member of the Disability Confident Scheme, the MOD guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group.

This scheme encourages candidates with a disability and/or neurodivergence to apply. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

Armed Forces Covenant

The MOD guarantees to interview veterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.

In applying for this role, you acknowledge the following “this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different.