AMS PSR

On behalf of Network Rail, we are looking for a Secretariat Business Coordinator (PA) for a 6 month contract on a hybrid basis with 3 days per week in London, Waterloo

Network Rail is at the heart of revitalising Britain’s railway. From Crossrail – Europe’s largest civil engineering project – to investment in world-class stations and major programmes of electrification, we are involved in some of the most ambitious and diverse ventures that this country has ever seen. We at Network Rail are dedicated to becoming one of Britain's best employers and believe this starts with placing the candidate at the heart of everything we do!

As a Secretariat Business Coordinator (PA) your main responsibilities will be:

• Support the Deputy Company Secretary with diary management, including for projects such as the Annual Report and Accounts, supporting in creation of agendas and minuting of team and project meetings.
• Support agenda preparation for two key committees
• Identify and deliver transformation initiatives (including tenders and the Governance & Secretariat Forward Planner) that enable the Governance & Secretariat Team to work more effectively and to improve service levels to the business and enable the Boards and Committees to make informed and timely strategic decisions.
• Identify and manage risks associated with transformation initiatives and lead on implementing actions to eliminate or mitigate those risks.
• Support on delivering the assurance framework underlying the Corporate Timetable and Governance and Secretariat Manual to comply with best practice Governance.
• Develop and maintain productive working relationships with external suppliers, agencies and stakeholders so that service level agreements and KPIs are met and our accounts with suppliers are managed effectively.
• Maintain systems for capturing and reporting the Governance & Secretariat Team’s performance against KPIs and project milestones, analysing and interpreting emerging trends and identifying remedial actions where necessary, to enable progress to be monitored and highlight areas of concern.
• Lead and manage the business operations for the Governance & Secretariat Team to facilitate effective and timely compliance with Network Rail policies and procedures.
• Design and manage protocols for handling information storage, retention and retrieval so that requests from Government, DfT and other high-profile stakeholders, including Transparency and Freedom of Information requests, are answered effectively and efficiently.

Essential: 

• Experience of minute taking
• Experience in diary management
• Experience of compiling agendas and actions
• Exceptional Team Organisation nd coordination skills and experience
• Experience of organising meetings
• IT literate and proficient in Microsoft Office
• Experience of providing management support
• Experience in successfully leading and managing projects from inception to delivery.
• Proven experience of effectively managing multiple internal and external stakeholder relationships.
• Proven successful experience in analysing and interpreting data, identifying trends and understanding the implications of those trends.
• Works well under pressure, successfully prioritising and handling competing demands.
• Self-motivated with excellent time management skills.
• Proven customer focussed approach.
• Excellent oral and written communication skills, with an ability to communicate complex information in a clear and simple way

Desirable:

• Possess a degree or equivalent (eg, HND or NVQ level 5).
• An understanding of corporate governance regulations and assurance processes.
• An understandings of NR’s corporate structure and processes

Please be aware that this role can only be worked within the UK and not Overseas.

Network Rail is an equal opportunity employer and values diversity. They welcome applications from everyone.

Disability Confident

As a member of the Disability Confident Scheme, Network Rail guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group. This scheme encourages candidates with a disability and/or neurodivergence to apply.

Armed Forces Covenant

Network Rail guarantees to interview veterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group.

In applying for this role, you acknowledge the following "this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different".